We are so excited that you are interested in participating in a StandWithUs Mission!

 

In the document below, you will find the official Terms & Conditions and Safety & Emergency Policies. Please read through the entire document carefully, and agree to the terms by clicking the appropriate box on the registration form. Additionally, we cannot accept participants who have not signed the Israel Mission Waiver, and please note that your signature also signifies that you have read and agree to abide by these terms and conditions and policies.

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PARTICIPANT’S INFORMATION

Participation in the program will only be finalized upon receipt of the following information from each participant:

• Passport copies.

• Signed Hold Harmless Agreement (see online Registration Form) together with final payment installment as mentioned in “payments” paragraph. Dietary restrictions, medical insurance policy number, allergies information

• General special requests - rooming requests (if relevant) etc.

• Visas (where required) — to be obtained by participants.

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ALLERGY AND MEDICAL CONDITIONS

• It is the participant’s responsibility to inform StandWithUs in writing of any allergies, medical conditions, or other restrictions that he or she may have, and which might impact his/her participation, or any of the other participants and/or staff.

• StandWithUs takes no responsibility for any illness, injury, or other harm that might occur to the participant during the trip.

• StandWithUs may take precautions, at its sole judgement, if a participant is ill, and may request that the participant refrain from participation in the mission or a part thereof. In such an event, the participant shall not have any claims or demands against StandWithUs or any employees, managers or officers of StandWithUs.

• Group activities generally move at a deliberate pace, sometimes including a significant amount of walking, and sometimes stairs. We want to ensure that our participants are aware of this fact before signing up.

 

PASSPORTS AND VISAS

• It is the responsibility of the participants to ensure that their passports are valid for at least 6 months from the date of return from the trip.

• It is the responsibility of the participants to ensure that they have all required travel documents and visas.

• Copies of all travel documents in the participant’s possession must be sent to StandWithUs no later than one month before departure.

• All fees for visas and passports are the responsibility of the participants.

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HEALTHCARE / INSURANCE

• It is the participant’s sole responsibility to purchase traveler’s insurance and healthcare plans of their choice, prior to departure, and such policies should include items such as transport home. StandWithUs will not be liable for lack of insurance coverage.

• ​All policy numbers and relevant policy information should be provided to StandWithUs prior to a week before departure.

• In the event of illness or injury, StandWithUs will arrange for transportation to a nearby immediate medical care facility, but all costs incurred (such as medical treatment, medicine, check-up, follow up, travel) shall be paid for by the participant.​

PERSONAL ITEMS DISCLAIMER

• StandWithUs is not responsible for any damage, loss, or theft that might occur to personal items, nor is StandWithUs responsible for any personal item left behind.

 

PAYMENTS AND REGISTRATION

• Payment for participation is due in 3 instalments

  • A $1,000 deposit upon registration per participant,

  • 50% of the remaining sum by January 15, 2025,

  • The remaining 50% due by March 1, 2025.

• Amounts and dates for expected trip will be provided in a separate document.

• StandWithUs reserves the right to adjust itineraries due to force majeure, inclement weather, security situations, and for scheduling and other reasons. Payment must be made by credit card, through the online registration form.

• Following payment of the deposit, StandWithUs will contact you to coordinate further payment instalments.  

• Registration is complete only after having fully completed the registration form, and with the payment of a $1000 registration deposit.

• Prices are all in United States Dollars.

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CANCELLATION POLICY

• Cancellations must be received in writing.

• Cancellations after January 31, 2025 will incur a 40% penalty of the total cost of the trip.

• Cancellations after March 15, 2025 will incur a penalty of 60% of the total cost of the trip.

• Cancellations after April 1, 2025, will not be refunded.

• In case of force majeure (emergency situation beyond participant’s control, government directives, weather that prevents travel, covid, security issues etc.) — StandWithUs will do everything possible to obtain a refund, which will be based on the refunds we can obtain from suppliers. While we will work towards this with all goodwill, StandWithUs obviously cannot guarantee this outcome.

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HOTEL ACCOMMODATIONS

• If a participant departs a hotel early without prior agreement for cancellation, credit, or refund, he or she forfeits any right for a refund. We will make every effort to try to recoup funds for you but make no promises that we will be successful in doing so.  

• Hotels booked as part of a group tour package may be switched with similar hotels to accommodate availability at the time of the booking. We reserve the right to make substitutions with hotels of similar standards. Hotel details will be stated in the final itinerary and provided to participants prior to arrival.

• Any damage done to hotels by the participant will be paid for by the participant.

• All items not included in the package detailed in the itinerary (e.g. room service, extra drinks, etc.) will be charged to the participant.​​

 

MEALS

• All meals provided on the Israel mission will be kosher meals.

• StandWithUs will make efforts to ensure that meals, snacks, and drinks are allergy and dietary friendly for specific participants who listed their needs during registration. Responsibility for checking the ingredients for food and drink is solely on the participants’ — StandWithUs will not be held responsible for any damage or issue that might arise from the food and drink served over the course of the trip.

• StandWithUs reserves the right to change the dining options listed on the itinerary as it sees appropriate and according to circumstances.

• Group meals will be served according to a set menu, determined between StandWithUs and the restaurant. Any additional dishes or drinks (alcoholic or non-alcoholic) not on the set menu requested by the participant will be paid for by the participant who orders them.

 

ITINERARY DISCLAIMERS

• StandWithUs reserves the right to make alterations to the tour itineraries as may be found appropriate or required for carrying out the tours.

• Any meetings, briefings, or tours with diplomats or government officials are subject to the availability of the speakers.

• StandWithUs reserves the right to adjust itineraries due to force majeure, inclement weather, security situations, etc. 

• StandWithUs reserves the right to cancel the mission when reasonably required by the circumstances. 

 

SECURITY

• StandWithUs reserves the right to decide on which days a security guard is needed.

• Participants must remain with the group during all hours of activities, unless the trip leader has confirmed their absence with the StandWithUs staff. Participants who have left the group for whatever reason are responsible for their own safety and whereabouts during the time of their absence, and are responsible for returning on time.  During free time, participants are responsible for their own safety and whereabouts, and are responsible to return on time.

• StandWithUs is not accountable for any damage, harm, or injury that might occur during the Mission.

• Participants undertake to adhere to the local laws of the country visited for the duration of the Mission. StandWithUs will not be held accountable for any infringement of those laws.

 

RIGHT TO DISMISS

• StandWithUs reserves the right to decline to accept or retain any person as a member of any group at any time. Participants who are harmful to the group dynamic will be dismissed without a refund.